Privacy Policy

Last Updated: June 3rd, 2025

At OpenVoiceControl, your privacy and data security are our highest priorities. This Privacy Policy explains what information we collect, why we collect it, and how we protect it when you use our software applications (the "Service"). This policy applies to all versions of OpenVoiceControl, including Free (open-source), Pro, Teams, and Enterprise editions for Windows, Mac, and Linux.

1. Your Consent

By installing or using OpenVoiceControl, you consent to the terms outlined in this Privacy Policy. If you do not agree to this policy, please do not use the Service.

2. Types of Information We Collect

Non-Personal Information:

• Technical, anonymous data (e.g., operating system version, hardware specs, software performance metrics, usage statistics, crash reports).
• This information is aggregated and cannot personally identify you.

Personal Information:

• Limited personal information necessary for account creation, billing, and customer support, including:
  • Name, email address, username
  • Billing information (managed securely by trusted third-party payment processors such as Stripe; we do not store your payment details directly)

Voice Data:

• Free/Open Source Version: All voice processing and transcription occur locally on your device. Your audio data never leaves your hardware and is not accessible to OpenVoiceControl or third parties.
• Pro/Cloud Versions: Your voice data is securely transmitted to our cloud servers solely for real-time transcription processing. Audio data is never stored or retained after transcription processing completes.

3. How Information is Collected

• Automatically via software usage logs and local analytics
• Voluntarily through user account registration, support interactions, and direct feedback
• Voice data handling differs by version (as stated above)

4. Purpose of Collecting Information

We collect and process information solely to:

• Deliver accurate, high-speed AI-powered dictation
• Enable voice commands and interactions with your operating system
• Continuously improve software reliability, functionality, and performance
• Provide billing, account management, and customer support

5. Legal Grounds for Processing

• Your explicit consent
• Legitimate business interests (maintaining software functionality, security, and support)

6. Sharing and Disclosure

• Local Versions: No sharing of voice or personal data externally
• Pro Versions: Limited, encrypted transmission of voice data to secure cloud transcription services
• Third-party providers: For payment processing (Stripe) and secure cloud infrastructure providers, under strict confidentiality and security agreements
• Compliance with legal authorities: Only as required by law or to respond to legal processes

We never sell your personal data, nor share it for marketing purposes.

7. User Rights and Choices

You have the right to:

• Access your personal data stored with us
• Correct inaccuracies in your data
• Request deletion of your personal data
• Change or withdraw your consent at any time

You can exercise these rights by contacting us at privacy@openvoicecontrol.com.

8. Data Security and Protection

OpenVoiceControl employs robust encryption standards and industry best practices to protect your data, including:

• Data encryption (AES-256) both in transit and, if applicable, in storage
• Strict access control policies and technical safeguards
• Regular security assessments and updates

However, no system is entirely secure. While we continuously work to protect your data, we cannot guarantee absolute security.

9. Data Storage and Transfers

• Local Versions: Data remains entirely local on your device
• Cloud Versions: Voice data processed transiently via secure servers located in the United States. No permanent retention of your voice recordings

10. Data Retention

• Local Versions: No data retained beyond local processing
• Cloud Versions: Audio data processed in real-time and immediately deleted post-transcription

11. Cookies and Tracking Technologies

OpenVoiceControl does not use cookies or extensive tracking technologies within our desktop applications. Minimal analytics may be collected anonymously to enhance software performance.

12. Children's Privacy

OpenVoiceControl is intended for professional adult users (18 years and older). We do not knowingly collect personal information from minors. If we learn we have inadvertently collected such information, we will promptly delete it.

13. Updates to this Policy

We may update this Privacy Policy periodically. All changes will be prominently posted within our application or website. Continued use of the Service after such changes indicates your acceptance of the revised policy.

14. Jurisdiction and Governing Law

This Privacy Policy is governed by the laws of the State of California, USA, without regard to conflict of law principles. Any legal actions will be brought exclusively in the competent courts of San Francisco, California.

15. Contact Us

For questions, concerns, or exercising your privacy rights, contact us:

OpenVoiceControl
Email: privacy@openvoicecontrol.com